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What Is Time Management?

Professors, managers, colleagues, and business gurus have been teaching the importance of time management for decades. But, what is time management? In this post, we will explore what the experts

Read More »

Popular Articles

Illustration_of_hand holding_stopwatch_with_time_management_icons

Tracking Day To Day Activities

Here’s the thing, if you are trying to take control of your time, and start developing better time management habits you need to know EXACTLY where and how you are spending your time down to the minute each day. That means tracking every activity no matter how seemingly insignificant. You want to look at what you were doing throughout the entire day, not just the highlight reel of what you accomplished.

Read More »
Illustration_Team_delegating-tasks_on_laptop_screen

What Is Time Management?

Professors, managers, colleagues, and business gurus have been teaching the importance of time management for decades. But, what is time management? In this post, we will explore what the experts actually mean when they talk about the benefits of time management. We will also share some of the top time management tips to help you manage your time more effectively.

Read More »
Illustration-of-time-clock-with-reports-and-tools

Developing Skills In Time Management

Developing solid time management skills has always been one of the key determiners of success in a competitive and fast-paced business environment. What many don’t realize is that the advantages of building skills in time management can not only help you perform better at work and school, but it will also help you stand out from the crowd when you are applying for a job, and it can even help improve your personal life in the long run.

Read More »

What did you do yesterday? No, really…if you were asked to write down a detailed list of everything that you did yesterday, how many items would be on that page? What about the day before yesterday, or the day before that, or last week?

If you are like most people, you could probably provide a fairly accurate accounting of the major tasks that you accomplished yesterday, and maybe even the day before. Beyond that point, things would start to get a bit fuzzy, and at best you might recall the major stand-out activities for each of those days.

Here’s the thing, if you are trying to take control of your time, and start developing better time management habits you need to know EXACTLY where and how you are spending your time down to the minute each day. That means tracking every activity no matter how seemingly insignificant. You want to look at what you were doing throughout the entire day, not just the highlight reel of what you accomplished.

illustration-of-person-on-ladder-tracking-daily-tasks-on-calendar

Why You Should Be Tracking Your Daily Tasks

When you commit to writing down or logging every activity for a set period of time you will quickly see where you truly spend your time, and you may be surprised by the results. Most people think that they have a pretty good sense of how they spend their time minute to minute but the truth often paints a completely different picture.

For starters, many people have a tendency to underestimate the time that they spend checking or responding to emails, searching the internet, or performing other repetitive or mundane tasks. These activities are so ingrained in our daily activities that we don’t even notice that we are doing them and this time often escapes our memory when we are recalling what we did each day.

When you record every activity as you are performing them throughout the day you are able to quickly identify these hidden time “black holes’ that eat up far more time than we realize throughout the day. The longer that you keep tracking your daily activities the more evident your own personal habits and patterns will become. With this data in hand, you will have a clear snapshot of the actions you need to take to ensure that you are focusing the bulk of your time on your most valuable daily work and eliminating those unimportant daily tasks that put a dent in your timeline.

illustration-of-woman-with-daily-schedule

Creating A Simple Daily Activities Log

You don’t need to procrastinate or spend a fortune to start tracking your time. You can easily track your daily activities using a simple spreadsheet, document, or journal. Choose the format that works best for you and start logging.

Regardless of how you choose to keep track of time throughout the day, there are a few simple guidelines to keep in mind to get the most out of your daily activities log.

Start With A Goal

This is one of the most often overlooked aspects of daily activity tracking. Sure, you could simply start recording your daily activities without any particular goal in mind, but if you are not sure why you are tracking your time in the first place, how will you know if you are on track? Your goal could be as simple as tracking your work hours to bill clients or provide to your employer for payroll processing. You might also choose to use your daily activities log as a daily task tracker to provide information about how much time you are spending on specific tasks. Having a goal and knowing how you intend to use your log will help you determine what you need to be tracking day to day.

Record Everything

The point of creating a daily activity log is to provide a formal structure that aids you in tracking day to day tasks. To get the full benefit of a daily task tracker you need to make certain that you are recording everything that you do during work hours, or during the period that you want to analyze. This means recording the actual time spent on both productive and non-productive tasks.

Identify Patterns

If you plan to use your daily activities log as a habit tracker you will need to analyze your entries regularly to look for patterns that may help you identify any problem behaviors or activities that are costing you more time than you realized. Once you identify these challenge areas you can adjust your daily tasks accordingly.

Which Daily Habits To Track

Choosing which daily habits to track will depend on what you intend to use your daily activities log for.

If your goal is to track work hours for billing clients, or providing to your employer for payroll processing, then you will need to keep track of time spent on billable tasks during the hours you are actively working. You may also need to track time spent on specific tasks or projects for more accurate invoicing and billing.

If your goal is to improve your productivity and time management habits then you will want to track every activity that you do during the period of time that you are interested in analyzing. This means tracking both productive activities and non-productive activities to get a clear picture of where you may need to adjust your work habits.

Tracking Actions Using Time keeping Or Daily Habits Apps

Time keeping apps or daily habits apps offer an even easier solution to help you track work hours or record your daily tasks. There is a sea of time keeping software programs, habit tracker apps, and project management tools available to help you keep track of hours worked, monitor and record your daily habits and tasks, and stay on top of your workflow and project timelines. Many of these tools offer built-in timers that can help you automatically track and record the time you spend on different activities throughout the day.

Daybeam landing page screenshot

Choosing The Best Habit Tracker App For You

Time keeping and habit tracker apps vary greatly in their included features and functions so you will need to do some research and explore several options to find the best time keeping or habit tracker app for your needs.

To give you a headstart, we have provided a brief overview of some of the top habit tracker apps below.

TeamCompass-landing-page-screenshot

Team Compass was designed to help team leaders gain insights into their team’s performance and share actionable insights with their team members. The app allows team leaders to establish weekly goals and monitor team activity throughout the week providing a detailed report at the end of the week. 

These reports can then be shared with team members to discuss successes, failures, and areas for improvement on a weekly basis. The platform is intended as a productivity improvement and project management tool and does not offer the automatic time clock feature found on time tracking apps. Tean Compass is a useful tool for team collaboration and project performance monitoring but may not be the best choice for those requiring more granular tracking details.

Asana-landing-page-screenshot

Asana is a cloud-based project management and team collaboration tool built to allow teams to coordinate their work on various tasks and projects from anywhere with an internet connection.

Asana is a well-developed tool with a great deal of scalability which allows users to choose different views, features, and integrations to create the specific type of tracking tool that they need. Like Team Compass, Asana is geared toward facilitating communication and collaboration between team members as they work to complete group projects or tasks. While the platform does feature activity logging to track progress and the time users spend working on a specific task or project for billing, invoicing, and budgeting, it does not offer an employee time clock function.

RescueTime-daily-focus-page-screenshot

For those looking for the most accurate (and brutally honest) snapshot of how they spend their time, RescueTime may be the solution. RescueTime is designed to be used by individuals who want to know every detail of how they spend their time online.

Users simply download the RescueTime app and install it on their computer. The app then runs unobtrusively in the background tracking actions and activities kike the specific websites that you visit and the time spent in each location. The app will also track which apps you use, and the files that are opened or accessed from your computer. RescueTime runs automatically and continuously unless manually turned off by the user. The app can also be programmed with your work hours allowing you to keep your work time activity and personal time activity separate.

RescueTime goes a step further by analyzing all of your recorded activity against its own preset formula that ranks different activities based on how productive or non-productive they are, making this a great tool for anyone looking to develop better time management habits.

Toggl landing page screenshot

Toggl Track is hands-down one of the better choices for those looking for a habit tracker and time keeping app with a ton of features and functions. The tool offers an automatic time clock function that allows users to quickly clock in and out of tasks and projects. The data from the time tracker is automatically populated into daily activities logs that can be viewed from the user-friendly dashboard.

Toggl Track is a great app to keep track of work hours as it offers advanced time keeping features that allow users to track the hours they spend working as well as the time they spend on breaks throughout the workday and any work time that should be legally classified as overtime hours.

These logs can be used to generate insightful reports that show users and managers exactly how much time is spent on specific tasks and projects. The tool integrates with a slew of other popular project management and productivity apps allowing users to expand its capabilities even further.

Final Thoughts

Tracking day to day habits is an excellent way for individuals and teams to get a handle on their time and boost productivity. Whether you choose a traditional pencil and paper daily activity log, start a habit tracker journal, or opt for a full-featured time keeping app with project management capabilities built-in you are likely to be amazed at how much time you could actually recover from your “busy” schedule.

Professors, managers, colleagues, and business gurus have been teaching the importance of time management for decades. But, what is time management?

In this post, we will explore what the experts actually mean when they talk about the benefits of time management. We will also share some of the top time management tips to help you manage your time more effectively.

Illustration_of_team_working_with_calendar_and_clock

So, What Is Time Management?

Dictionary.com defines time management as “the analysis of how working hours are spent and the prioritization of tasks in order to maximize personal efficiency in the workplace”.

Essentially, time management is an umbrella term that refers to a set of processes, skills, and techniques developed to help organize, allocate, and manage time when completing tasks and projects and working towards goals.

The core objective of developing better time management skills is to learn to differentiate between the tasks and activities that will move you toward your goals and those which distract from your progress. As you learn to manage your time you will begin to allocate the bulk of your time and effort to those activities that move you forward and deliver the greatest rewards, delegating or eliminating those tasks that take up your time without delivering results.

illustration-of-workers-inspecting-time-management-calendar

Why Are Good Time Management Skills So Important?

Most already know that effective time management skills can help you get ahead at the office, after all, time management and productivity often go hand in hand. Improving the way that you manage your time can also help you improve your study and research habits earning you higher scores academically. However, The benefits of good time management extend beyond improved performance and productivity. When you improve time management at work or at school you will often notice marked improvements in your personal life and health as well. Let’s take a look at the many ways that better time management can impact your life.

Better Work/School Performance

This one is obvious. When you take positive steps to improve time management skills you will inevitably see a spike in your productivity levels and may notice significant improvement in the quality of your work as well.

As you learn to manage time more efficiently you will be able to focus your full attention on your most valuable tasks. This means that these tasks are likely to be completed quicker, and because you were able to give them your best effort in a distraction-free environment, they are likely to showcase your very best work.

Stronger Professional & Personal Relationships

This one is slightly less obvious, but no less impactful. When you are able to manage your time more effectively you will build a solid professional reputation as someone who can always be counted on to deliver their best work on time, and on budget. This reliability and consistency will build stronger relationships with co-workers, managers, and clients.

Your personal relationships will benefit from your new time management skills as well. When you are able to complete your professional work quickly and deliver results on time, you are able to truly relax and enjoy your free time with friends and family without concerns over missed deadlines, or bringing your incomplete work home with you.

Illustration-of-worker-climbing-bar-graph

Greater Advancement Opportunities

It naturally follows that as the quality of your work improves and you begin to develop a strong reputation for being able to consistently deliver projects and tasks on schedule your value in the workplace will begin to climb as well. As team leaders and managers notice your ability to perform they are apt to offer the opportunity to take on more responsibility, participate in larger projects, and eventually climb the ladder to higher-paying, more challenging positions.

Boosted Confidence

As you hone your time management strengths and your work or studies begin to improve you will find yourself feeling the boost of confidence that comes from success and hard work. The more that you continue to deliver high-quality work on a consistent basis, the more your confidence in your abilities will climb.

Better Mental & Physical Health

Chronic stress has long been associated with poor physical and mental health. When you are constantly rushing to complete work that is past due, or buried under a seemingly endless pile of tasks or projects to complete with no end in sight, you are bound to feel anxious, and overwhelmed.

The longer that you continue to experience this constant pressure and stress the more your health is likely to suffer. Chronic stress can impact your sleep patterns, and your diet, and leave you feeling irritable and exhausted.

By contrast, as you learn how to manage time well, and begin to reap all of the benefits we have discussed above, you should begin to feel the weight of the stress start to ease. You can relax, and recuperate your energy during your downtime. You can enjoy your meals rather than mindlessly gobbling potato chips while you race against the clock to complete overdue work. All of these small changes can add up to big physical and mental health improvements over time.

What Are The Best Ways To Improve Time Management?

It is time to get down to the meat and potatoes of the matter. We have discussed the benefits of better time management. Now let’s talk about some of the best actionable ways to manage time.

Establish Clear, Realistic Goals

Without well-defined goals, it is easy to get distracted and veer off course. The ability to set clear AND realistic goals is at the core of a successful time management plan. The key is to create precise goals that are detailed in scope. Goals that are vague or overly broad can leave you feeling overwhelmed and lacking clear direction.

Create A Schedule And Stick To It

Once you know what you need to accomplish, put it in writing. A to-do list is a great start but it can be a bit too simplistic for managing complex projects or multiple tasks. Try to develop the habit of scheduling your daily, weekly, and monthly tasks in a calendar or planner-type document, or application instead.

Once you have added your tasks and projects to the proper calendar or planner, go back through and add deadlines. Take some time to think about each task and determine a fair amount of time to accomplish each one. Adding deadlines to your tasks will help keep you accountable and ensure that you keep your forward momentum going.

Eliminate Distractions

In this case, what you don’t do is as important as what you do. We human beings are not known for our stellar attention spans. It happens to the best of us. We start out with the best of intentions, ready to power through our workday, the next thing you know we discover that we have just spent two solid hours sorting our email inbox and haven’t made any progress on our daily tasks. Start taking notice of the tasks and activities that take you off course during the day. Every time you notice one of these distractions jot it down and take the necessary steps to eliminate it in the future.

In the next section, we will explore some of the best time management techniques and tools to help you tackle your toughest time management problems.

Illustration_man_managing_schedule_organizer

Best Time Management Tools, Tips, & Techniques

There is no one best way to manage time. Every individual has different time management problems. The perfect tool for one person may prove counterproductive for another. We have provided a brief overview of some of the most popular and effective tools and techniques below to give you a headstart on finding the right solution for you.

The Pomodoro Technique

The Pomodoro Technique is one of the most popular time management techniques making the rounds today. Essentially The Pomodoro Technique, or Pomodoro for short, operates on the theory that people work best in short concentrated bursts of dedicated focus and effort.

Pomodoro involves setting a timer for 25 minutes and working on a specific project without distraction during that 25-minute block of time. When the timer expires, you need to stop working regardless of the status of the project. You then take a 5-minute break, before beginning another 25-minute time block.

The Pomodoro Technique can help you stay motivated, and focused, however, some find it counterproductive to be forced to stop working on a task when they have solid momentum going.

Time Blocking

Time blocking works on a similar theory to Pomodoro, with several key differences in implementation. Time blocking is not as rigid as Pomodoro. You will still schedule your tasks and projects in designated blocks of time, and stick to these set time blocks. However, you are free to make the time blocks longer or shorter to accommodate the realistic scope of the work needed for your project and your own unique work style.

Time blocking is an effective technique to help break down large projects that might otherwise be overwhelming. You can easily spread your time blocks out over a week, a month, or longer, creating multiple small deadlines that will ultimately lead you to goal completion.

Man_with_time-tracking_tool_on_mobile_device

Time Tracking

Regardless of the technique that you choose, you are going to need an accurate way to track the time that you spend actively working on each specific project or task. There are a wide range of time tracking apps and time tracking platforms to help you create an accurate record of the time that you spend working on productive tasks, and some are even able to monitor and record the time that you spend on non-productive activities. The latter can be useful in helping you to identify those hidden time-wasting behaviors that you may not even be conscious of.

Project Management

Project management tools come in many different styles with each generally designed to cater to a specific type of team, or manage a specific style of workflow. At their core, project management tools are generally designed to facilitate collaboration between team members, plan out project timelines and budgets, and track the status of the individual tasks that must be completed to finish each project.

You will find project management tools built for freelancers, students, and individuals who are looking for ways to organize their personal tasks or client projects. You can also find an array of robust project management apps with built-in scheduling, communication, accounting, invoicing, and time tracking features capable of meeting the needs of larger teams and organizations as well.

These are just a few of the many tools available to help you improve your time management skills. Spend some time evaluating your unique project needs, and your individual work style to find the right combination of time management solutions for you.

Illustration_of_hand holding_stopwatch_with_time_management_icons

What did you do yesterday? No, really…if you were asked to write down a detailed list of everything that you did yesterday, how many items would be on that page? What about the day before yesterday, or the day before that, or last week?

If you are like most people, you could probably provide a fairly accurate accounting of the major tasks that you accomplished yesterday, and maybe even the day before. Beyond that point, things would start to get a bit fuzzy, and at best you might recall the major stand-out activities for each of those days.

Here’s the thing, if you are trying to take control of your time, and start developing better time management habits you need to know EXACTLY where and how you are spending your time down to the minute each day. That means tracking every activity no matter how seemingly insignificant. You want to look at what you were doing throughout the entire day, not just the highlight reel of what you accomplished.

illustration-of-person-on-ladder-tracking-daily-tasks-on-calendar

Why You Should Be Tracking Your Daily Tasks

When you commit to writing down or logging every activity for a set period of time you will quickly see where you truly spend your time, and you may be surprised by the results. Most people think that they have a pretty good sense of how they spend their time minute to minute but the truth often paints a completely different picture.

For starters, many people have a tendency to underestimate the time that they spend checking or responding to emails, searching the internet, or performing other repetitive or mundane tasks. These activities are so ingrained in our daily activities that we don’t even notice that we are doing them and this time often escapes our memory when we are recalling what we did each day.

When you record every activity as you are performing them throughout the day you are able to quickly identify these hidden time “black holes’ that eat up far more time than we realize throughout the day. The longer that you keep tracking your daily activities the more evident your own personal habits and patterns will become. With this data in hand, you will have a clear snapshot of the actions you need to take to ensure that you are focusing the bulk of your time on your most valuable daily work and eliminating those unimportant daily tasks that put a dent in your timeline.

illustration-of-woman-with-daily-schedule

Creating A Simple Daily Activities Log

You don’t need to procrastinate or spend a fortune to start tracking your time. You can easily track your daily activities using a simple spreadsheet, document, or journal. Choose the format that works best for you and start logging.

Regardless of how you choose to keep track of time throughout the day, there are a few simple guidelines to keep in mind to get the most out of your daily activities log.

Start With A Goal

This is one of the most often overlooked aspects of daily activity tracking. Sure, you could simply start recording your daily activities without any particular goal in mind, but if you are not sure why you are tracking your time in the first place, how will you know if you are on track? Your goal could be as simple as tracking your work hours to bill clients or provide to your employer for payroll processing. You might also choose to use your daily activities log as a daily task tracker to provide information about how much time you are spending on specific tasks. Having a goal and knowing how you intend to use your log will help you determine what you need to be tracking day to day.

Record Everything

The point of creating a daily activity log is to provide a formal structure that aids you in tracking day to day tasks. To get the full benefit of a daily task tracker you need to make certain that you are recording everything that you do during work hours, or during the period that you want to analyze. This means recording the actual time spent on both productive and non-productive tasks.

Identify Patterns

If you plan to use your daily activities log as a habit tracker you will need to analyze your entries regularly to look for patterns that may help you identify any problem behaviors or activities that are costing you more time than you realized. Once you identify these challenge areas you can adjust your daily tasks accordingly.

Which Daily Habits To Track

Choosing which daily habits to track will depend on what you intend to use your daily activities log for.

If your goal is to track work hours for billing clients, or providing to your employer for payroll processing, then you will need to keep track of time spent on billable tasks during the hours you are actively working. You may also need to track time spent on specific tasks or projects for more accurate invoicing and billing.

If your goal is to improve your productivity and time management habits then you will want to track every activity that you do during the period of time that you are interested in analyzing. This means tracking both productive activities and non-productive activities to get a clear picture of where you may need to adjust your work habits.

Tracking Actions Using Time keeping Or Daily Habits Apps

Time keeping apps or daily habits apps offer an even easier solution to help you track work hours or record your daily tasks. There is a sea of time keeping software programs, habit tracker apps, and project management tools available to help you keep track of hours worked, monitor and record your daily habits and tasks, and stay on top of your workflow and project timelines. Many of these tools offer built-in timers that can help you automatically track and record the time you spend on different activities throughout the day.

Daybeam landing page screenshot

Choosing The Best Habit Tracker App For You

Time keeping and habit tracker apps vary greatly in their included features and functions so you will need to do some research and explore several options to find the best time keeping or habit tracker app for your needs.

To give you a headstart, we have provided a brief overview of some of the top habit tracker apps below.

TeamCompass-landing-page-screenshot

Team Compass was designed to help team leaders gain insights into their team’s performance and share actionable insights with their team members. The app allows team leaders to establish weekly goals and monitor team activity throughout the week providing a detailed report at the end of the week. 

These reports can then be shared with team members to discuss successes, failures, and areas for improvement on a weekly basis. The platform is intended as a productivity improvement and project management tool and does not offer the automatic time clock feature found on time tracking apps. Tean Compass is a useful tool for team collaboration and project performance monitoring but may not be the best choice for those requiring more granular tracking details.

Asana-landing-page-screenshot

Asana is a cloud-based project management and team collaboration tool built to allow teams to coordinate their work on various tasks and projects from anywhere with an internet connection.

Asana is a well-developed tool with a great deal of scalability which allows users to choose different views, features, and integrations to create the specific type of tracking tool that they need. Like Team Compass, Asana is geared toward facilitating communication and collaboration between team members as they work to complete group projects or tasks. While the platform does feature activity logging to track progress and the time users spend working on a specific task or project for billing, invoicing, and budgeting, it does not offer an employee time clock function.

RescueTime-daily-focus-page-screenshot

For those looking for the most accurate (and brutally honest) snapshot of how they spend their time, RescueTime may be the solution. RescueTime is designed to be used by individuals who want to know every detail of how they spend their time online.

Users simply download the RescueTime app and install it on their computer. The app then runs unobtrusively in the background tracking actions and activities kike the specific websites that you visit and the time spent in each location. The app will also track which apps you use, and the files that are opened or accessed from your computer. RescueTime runs automatically and continuously unless manually turned off by the user. The app can also be programmed with your work hours allowing you to keep your work time activity and personal time activity separate.

RescueTime goes a step further by analyzing all of your recorded activity against its own preset formula that ranks different activities based on how productive or non-productive they are, making this a great tool for anyone looking to develop better time management habits.

Toggl landing page screenshot

Toggl Track is hands-down one of the better choices for those looking for a habit tracker and time keeping app with a ton of features and functions. The tool offers an automatic time clock function that allows users to quickly clock in and out of tasks and projects. The data from the time tracker is automatically populated into daily activities logs that can be viewed from the user-friendly dashboard.

Toggl Track is a great app to keep track of work hours as it offers advanced time keeping features that allow users to track the hours they spend working as well as the time they spend on breaks throughout the workday and any work time that should be legally classified as overtime hours.

These logs can be used to generate insightful reports that show users and managers exactly how much time is spent on specific tasks and projects. The tool integrates with a slew of other popular project management and productivity apps allowing users to expand its capabilities even further.

Final Thoughts

Tracking day to day habits is an excellent way for individuals and teams to get a handle on their time and boost productivity. Whether you choose a traditional pencil and paper daily activity log, start a habit tracker journal, or opt for a full-featured time keeping app with project management capabilities built-in you are likely to be amazed at how much time you could actually recover from your “busy” schedule.

Illustration_Team_delegating-tasks_on_laptop_screen

Professors, managers, colleagues, and business gurus have been teaching the importance of time management for decades. But, what is time management?

In this post, we will explore what the experts actually mean when they talk about the benefits of time management. We will also share some of the top time management tips to help you manage your time more effectively.

Illustration_of_team_working_with_calendar_and_clock

So, What Is Time Management?

Dictionary.com defines time management as “the analysis of how working hours are spent and the prioritization of tasks in order to maximize personal efficiency in the workplace”.

Essentially, time management is an umbrella term that refers to a set of processes, skills, and techniques developed to help organize, allocate, and manage time when completing tasks and projects and working towards goals.

The core objective of developing better time management skills is to learn to differentiate between the tasks and activities that will move you toward your goals and those which distract from your progress. As you learn to manage your time you will begin to allocate the bulk of your time and effort to those activities that move you forward and deliver the greatest rewards, delegating or eliminating those tasks that take up your time without delivering results.

illustration-of-workers-inspecting-time-management-calendar

Why Are Good Time Management Skills So Important?

Most already know that effective time management skills can help you get ahead at the office, after all, time management and productivity often go hand in hand. Improving the way that you manage your time can also help you improve your study and research habits earning you higher scores academically. However, The benefits of good time management extend beyond improved performance and productivity. When you improve time management at work or at school you will often notice marked improvements in your personal life and health as well. Let’s take a look at the many ways that better time management can impact your life.

Better Work/School Performance

This one is obvious. When you take positive steps to improve time management skills you will inevitably see a spike in your productivity levels and may notice significant improvement in the quality of your work as well.

As you learn to manage time more efficiently you will be able to focus your full attention on your most valuable tasks. This means that these tasks are likely to be completed quicker, and because you were able to give them your best effort in a distraction-free environment, they are likely to showcase your very best work.

Stronger Professional & Personal Relationships

This one is slightly less obvious, but no less impactful. When you are able to manage your time more effectively you will build a solid professional reputation as someone who can always be counted on to deliver their best work on time, and on budget. This reliability and consistency will build stronger relationships with co-workers, managers, and clients.

Your personal relationships will benefit from your new time management skills as well. When you are able to complete your professional work quickly and deliver results on time, you are able to truly relax and enjoy your free time with friends and family without concerns over missed deadlines, or bringing your incomplete work home with you.

Illustration-of-worker-climbing-bar-graph

Greater Advancement Opportunities

It naturally follows that as the quality of your work improves and you begin to develop a strong reputation for being able to consistently deliver projects and tasks on schedule your value in the workplace will begin to climb as well. As team leaders and managers notice your ability to perform they are apt to offer the opportunity to take on more responsibility, participate in larger projects, and eventually climb the ladder to higher-paying, more challenging positions.

Boosted Confidence

As you hone your time management strengths and your work or studies begin to improve you will find yourself feeling the boost of confidence that comes from success and hard work. The more that you continue to deliver high-quality work on a consistent basis, the more your confidence in your abilities will climb.

Better Mental & Physical Health

Chronic stress has long been associated with poor physical and mental health. When you are constantly rushing to complete work that is past due, or buried under a seemingly endless pile of tasks or projects to complete with no end in sight, you are bound to feel anxious, and overwhelmed.

The longer that you continue to experience this constant pressure and stress the more your health is likely to suffer. Chronic stress can impact your sleep patterns, and your diet, and leave you feeling irritable and exhausted.

By contrast, as you learn how to manage time well, and begin to reap all of the benefits we have discussed above, you should begin to feel the weight of the stress start to ease. You can relax, and recuperate your energy during your downtime. You can enjoy your meals rather than mindlessly gobbling potato chips while you race against the clock to complete overdue work. All of these small changes can add up to big physical and mental health improvements over time.

What Are The Best Ways To Improve Time Management?

It is time to get down to the meat and potatoes of the matter. We have discussed the benefits of better time management. Now let’s talk about some of the best actionable ways to manage time.

Establish Clear, Realistic Goals

Without well-defined goals, it is easy to get distracted and veer off course. The ability to set clear AND realistic goals is at the core of a successful time management plan. The key is to create precise goals that are detailed in scope. Goals that are vague or overly broad can leave you feeling overwhelmed and lacking clear direction.

Create A Schedule And Stick To It

Once you know what you need to accomplish, put it in writing. A to-do list is a great start but it can be a bit too simplistic for managing complex projects or multiple tasks. Try to develop the habit of scheduling your daily, weekly, and monthly tasks in a calendar or planner-type document, or application instead.

Once you have added your tasks and projects to the proper calendar or planner, go back through and add deadlines. Take some time to think about each task and determine a fair amount of time to accomplish each one. Adding deadlines to your tasks will help keep you accountable and ensure that you keep your forward momentum going.

Eliminate Distractions

In this case, what you don’t do is as important as what you do. We human beings are not known for our stellar attention spans. It happens to the best of us. We start out with the best of intentions, ready to power through our workday, the next thing you know we discover that we have just spent two solid hours sorting our email inbox and haven’t made any progress on our daily tasks. Start taking notice of the tasks and activities that take you off course during the day. Every time you notice one of these distractions jot it down and take the necessary steps to eliminate it in the future.

In the next section, we will explore some of the best time management techniques and tools to help you tackle your toughest time management problems.

Illustration_man_managing_schedule_organizer

Best Time Management Tools, Tips, & Techniques

There is no one best way to manage time. Every individual has different time management problems. The perfect tool for one person may prove counterproductive for another. We have provided a brief overview of some of the most popular and effective tools and techniques below to give you a headstart on finding the right solution for you.

The Pomodoro Technique

The Pomodoro Technique is one of the most popular time management techniques making the rounds today. Essentially The Pomodoro Technique, or Pomodoro for short, operates on the theory that people work best in short concentrated bursts of dedicated focus and effort.

Pomodoro involves setting a timer for 25 minutes and working on a specific project without distraction during that 25-minute block of time. When the timer expires, you need to stop working regardless of the status of the project. You then take a 5-minute break, before beginning another 25-minute time block.

The Pomodoro Technique can help you stay motivated, and focused, however, some find it counterproductive to be forced to stop working on a task when they have solid momentum going.

Time Blocking

Time blocking works on a similar theory to Pomodoro, with several key differences in implementation. Time blocking is not as rigid as Pomodoro. You will still schedule your tasks and projects in designated blocks of time, and stick to these set time blocks. However, you are free to make the time blocks longer or shorter to accommodate the realistic scope of the work needed for your project and your own unique work style.

Time blocking is an effective technique to help break down large projects that might otherwise be overwhelming. You can easily spread your time blocks out over a week, a month, or longer, creating multiple small deadlines that will ultimately lead you to goal completion.

Man_with_time-tracking_tool_on_mobile_device

Time Tracking

Regardless of the technique that you choose, you are going to need an accurate way to track the time that you spend actively working on each specific project or task. There are a wide range of time tracking apps and time tracking platforms to help you create an accurate record of the time that you spend working on productive tasks, and some are even able to monitor and record the time that you spend on non-productive activities. The latter can be useful in helping you to identify those hidden time-wasting behaviors that you may not even be conscious of.

Project Management

Project management tools come in many different styles with each generally designed to cater to a specific type of team, or manage a specific style of workflow. At their core, project management tools are generally designed to facilitate collaboration between team members, plan out project timelines and budgets, and track the status of the individual tasks that must be completed to finish each project.

You will find project management tools built for freelancers, students, and individuals who are looking for ways to organize their personal tasks or client projects. You can also find an array of robust project management apps with built-in scheduling, communication, accounting, invoicing, and time tracking features capable of meeting the needs of larger teams and organizations as well.

These are just a few of the many tools available to help you improve your time management skills. Spend some time evaluating your unique project needs, and your individual work style to find the right combination of time management solutions for you.

What did you do yesterday? No, really…if you were asked to write down a detailed list of everything that you did yesterday, how many items would be on that page? What about the day before yesterday, or the day before that, or last week?

If you are like most people, you could probably provide a fairly accurate accounting of the major tasks that you accomplished yesterday, and maybe even the day before. Beyond that point, things would start to get a bit fuzzy, and at best you might recall the major stand-out activities for each of those days.

Here’s the thing, if you are trying to take control of your time, and start developing better time management habits you need to know EXACTLY where and how you are spending your time down to the minute each day. That means tracking every activity no matter how seemingly insignificant. You want to look at what you were doing throughout the entire day, not just the highlight reel of what you accomplished.

illustration-of-person-on-ladder-tracking-daily-tasks-on-calendar

Why You Should Be Tracking Your Daily Tasks

When you commit to writing down or logging every activity for a set period of time you will quickly see where you truly spend your time, and you may be surprised by the results. Most people think that they have a pretty good sense of how they spend their time minute to minute but the truth often paints a completely different picture.

For starters, many people have a tendency to underestimate the time that they spend checking or responding to emails, searching the internet, or performing other repetitive or mundane tasks. These activities are so ingrained in our daily activities that we don’t even notice that we are doing them and this time often escapes our memory when we are recalling what we did each day.

When you record every activity as you are performing them throughout the day you are able to quickly identify these hidden time “black holes’ that eat up far more time than we realize throughout the day. The longer that you keep tracking your daily activities the more evident your own personal habits and patterns will become. With this data in hand, you will have a clear snapshot of the actions you need to take to ensure that you are focusing the bulk of your time on your most valuable daily work and eliminating those unimportant daily tasks that put a dent in your timeline.

illustration-of-woman-with-daily-schedule

Creating A Simple Daily Activities Log

You don’t need to procrastinate or spend a fortune to start tracking your time. You can easily track your daily activities using a simple spreadsheet, document, or journal. Choose the format that works best for you and start logging.

Regardless of how you choose to keep track of time throughout the day, there are a few simple guidelines to keep in mind to get the most out of your daily activities log.

Start With A Goal

This is one of the most often overlooked aspects of daily activity tracking. Sure, you could simply start recording your daily activities without any particular goal in mind, but if you are not sure why you are tracking your time in the first place, how will you know if you are on track? Your goal could be as simple as tracking your work hours to bill clients or provide to your employer for payroll processing. You might also choose to use your daily activities log as a daily task tracker to provide information about how much time you are spending on specific tasks. Having a goal and knowing how you intend to use your log will help you determine what you need to be tracking day to day.

Record Everything

The point of creating a daily activity log is to provide a formal structure that aids you in tracking day to day tasks. To get the full benefit of a daily task tracker you need to make certain that you are recording everything that you do during work hours, or during the period that you want to analyze. This means recording the actual time spent on both productive and non-productive tasks.

Identify Patterns

If you plan to use your daily activities log as a habit tracker you will need to analyze your entries regularly to look for patterns that may help you identify any problem behaviors or activities that are costing you more time than you realized. Once you identify these challenge areas you can adjust your daily tasks accordingly.

Which Daily Habits To Track

Choosing which daily habits to track will depend on what you intend to use your daily activities log for.

If your goal is to track work hours for billing clients, or providing to your employer for payroll processing, then you will need to keep track of time spent on billable tasks during the hours you are actively working. You may also need to track time spent on specific tasks or projects for more accurate invoicing and billing.

If your goal is to improve your productivity and time management habits then you will want to track every activity that you do during the period of time that you are interested in analyzing. This means tracking both productive activities and non-productive activities to get a clear picture of where you may need to adjust your work habits.

Tracking Actions Using Time keeping Or Daily Habits Apps

Time keeping apps or daily habits apps offer an even easier solution to help you track work hours or record your daily tasks. There is a sea of time keeping software programs, habit tracker apps, and project management tools available to help you keep track of hours worked, monitor and record your daily habits and tasks, and stay on top of your workflow and project timelines. Many of these tools offer built-in timers that can help you automatically track and record the time you spend on different activities throughout the day.

Daybeam landing page screenshot

Choosing The Best Habit Tracker App For You

Time keeping and habit tracker apps vary greatly in their included features and functions so you will need to do some research and explore several options to find the best time keeping or habit tracker app for your needs.

To give you a headstart, we have provided a brief overview of some of the top habit tracker apps below.

TeamCompass-landing-page-screenshot

Team Compass was designed to help team leaders gain insights into their team’s performance and share actionable insights with their team members. The app allows team leaders to establish weekly goals and monitor team activity throughout the week providing a detailed report at the end of the week. 

These reports can then be shared with team members to discuss successes, failures, and areas for improvement on a weekly basis. The platform is intended as a productivity improvement and project management tool and does not offer the automatic time clock feature found on time tracking apps. Tean Compass is a useful tool for team collaboration and project performance monitoring but may not be the best choice for those requiring more granular tracking details.

Asana-landing-page-screenshot

Asana is a cloud-based project management and team collaboration tool built to allow teams to coordinate their work on various tasks and projects from anywhere with an internet connection.

Asana is a well-developed tool with a great deal of scalability which allows users to choose different views, features, and integrations to create the specific type of tracking tool that they need. Like Team Compass, Asana is geared toward facilitating communication and collaboration between team members as they work to complete group projects or tasks. While the platform does feature activity logging to track progress and the time users spend working on a specific task or project for billing, invoicing, and budgeting, it does not offer an employee time clock function.

RescueTime-daily-focus-page-screenshot

For those looking for the most accurate (and brutally honest) snapshot of how they spend their time, RescueTime may be the solution. RescueTime is designed to be used by individuals who want to know every detail of how they spend their time online.

Users simply download the RescueTime app and install it on their computer. The app then runs unobtrusively in the background tracking actions and activities kike the specific websites that you visit and the time spent in each location. The app will also track which apps you use, and the files that are opened or accessed from your computer. RescueTime runs automatically and continuously unless manually turned off by the user. The app can also be programmed with your work hours allowing you to keep your work time activity and personal time activity separate.

RescueTime goes a step further by analyzing all of your recorded activity against its own preset formula that ranks different activities based on how productive or non-productive they are, making this a great tool for anyone looking to develop better time management habits.

Toggl landing page screenshot

Toggl Track is hands-down one of the better choices for those looking for a habit tracker and time keeping app with a ton of features and functions. The tool offers an automatic time clock function that allows users to quickly clock in and out of tasks and projects. The data from the time tracker is automatically populated into daily activities logs that can be viewed from the user-friendly dashboard.

Toggl Track is a great app to keep track of work hours as it offers advanced time keeping features that allow users to track the hours they spend working as well as the time they spend on breaks throughout the workday and any work time that should be legally classified as overtime hours.

These logs can be used to generate insightful reports that show users and managers exactly how much time is spent on specific tasks and projects. The tool integrates with a slew of other popular project management and productivity apps allowing users to expand its capabilities even further.

Final Thoughts

Tracking day to day habits is an excellent way for individuals and teams to get a handle on their time and boost productivity. Whether you choose a traditional pencil and paper daily activity log, start a habit tracker journal, or opt for a full-featured time keeping app with project management capabilities built-in you are likely to be amazed at how much time you could actually recover from your “busy” schedule.

Professors, managers, colleagues, and business gurus have been teaching the importance of time management for decades. But, what is time management?

In this post, we will explore what the experts actually mean when they talk about the benefits of time management. We will also share some of the top time management tips to help you manage your time more effectively.

Illustration_of_team_working_with_calendar_and_clock

So, What Is Time Management?

Dictionary.com defines time management as “the analysis of how working hours are spent and the prioritization of tasks in order to maximize personal efficiency in the workplace”.

Essentially, time management is an umbrella term that refers to a set of processes, skills, and techniques developed to help organize, allocate, and manage time when completing tasks and projects and working towards goals.

The core objective of developing better time management skills is to learn to differentiate between the tasks and activities that will move you toward your goals and those which distract from your progress. As you learn to manage your time you will begin to allocate the bulk of your time and effort to those activities that move you forward and deliver the greatest rewards, delegating or eliminating those tasks that take up your time without delivering results.

illustration-of-workers-inspecting-time-management-calendar

Why Are Good Time Management Skills So Important?

Most already know that effective time management skills can help you get ahead at the office, after all, time management and productivity often go hand in hand. Improving the way that you manage your time can also help you improve your study and research habits earning you higher scores academically. However, The benefits of good time management extend beyond improved performance and productivity. When you improve time management at work or at school you will often notice marked improvements in your personal life and health as well. Let’s take a look at the many ways that better time management can impact your life.

Better Work/School Performance

This one is obvious. When you take positive steps to improve time management skills you will inevitably see a spike in your productivity levels and may notice significant improvement in the quality of your work as well.

As you learn to manage time more efficiently you will be able to focus your full attention on your most valuable tasks. This means that these tasks are likely to be completed quicker, and because you were able to give them your best effort in a distraction-free environment, they are likely to showcase your very best work.

Stronger Professional & Personal Relationships

This one is slightly less obvious, but no less impactful. When you are able to manage your time more effectively you will build a solid professional reputation as someone who can always be counted on to deliver their best work on time, and on budget. This reliability and consistency will build stronger relationships with co-workers, managers, and clients.

Your personal relationships will benefit from your new time management skills as well. When you are able to complete your professional work quickly and deliver results on time, you are able to truly relax and enjoy your free time with friends and family without concerns over missed deadlines, or bringing your incomplete work home with you.

Illustration-of-worker-climbing-bar-graph

Greater Advancement Opportunities

It naturally follows that as the quality of your work improves and you begin to develop a strong reputation for being able to consistently deliver projects and tasks on schedule your value in the workplace will begin to climb as well. As team leaders and managers notice your ability to perform they are apt to offer the opportunity to take on more responsibility, participate in larger projects, and eventually climb the ladder to higher-paying, more challenging positions.

Boosted Confidence

As you hone your time management strengths and your work or studies begin to improve you will find yourself feeling the boost of confidence that comes from success and hard work. The more that you continue to deliver high-quality work on a consistent basis, the more your confidence in your abilities will climb.

Better Mental & Physical Health

Chronic stress has long been associated with poor physical and mental health. When you are constantly rushing to complete work that is past due, or buried under a seemingly endless pile of tasks or projects to complete with no end in sight, you are bound to feel anxious, and overwhelmed.

The longer that you continue to experience this constant pressure and stress the more your health is likely to suffer. Chronic stress can impact your sleep patterns, and your diet, and leave you feeling irritable and exhausted.

By contrast, as you learn how to manage time well, and begin to reap all of the benefits we have discussed above, you should begin to feel the weight of the stress start to ease. You can relax, and recuperate your energy during your downtime. You can enjoy your meals rather than mindlessly gobbling potato chips while you race against the clock to complete overdue work. All of these small changes can add up to big physical and mental health improvements over time.

What Are The Best Ways To Improve Time Management?

It is time to get down to the meat and potatoes of the matter. We have discussed the benefits of better time management. Now let’s talk about some of the best actionable ways to manage time.

Establish Clear, Realistic Goals

Without well-defined goals, it is easy to get distracted and veer off course. The ability to set clear AND realistic goals is at the core of a successful time management plan. The key is to create precise goals that are detailed in scope. Goals that are vague or overly broad can leave you feeling overwhelmed and lacking clear direction.

Create A Schedule And Stick To It

Once you know what you need to accomplish, put it in writing. A to-do list is a great start but it can be a bit too simplistic for managing complex projects or multiple tasks. Try to develop the habit of scheduling your daily, weekly, and monthly tasks in a calendar or planner-type document, or application instead.

Once you have added your tasks and projects to the proper calendar or planner, go back through and add deadlines. Take some time to think about each task and determine a fair amount of time to accomplish each one. Adding deadlines to your tasks will help keep you accountable and ensure that you keep your forward momentum going.

Eliminate Distractions

In this case, what you don’t do is as important as what you do. We human beings are not known for our stellar attention spans. It happens to the best of us. We start out with the best of intentions, ready to power through our workday, the next thing you know we discover that we have just spent two solid hours sorting our email inbox and haven’t made any progress on our daily tasks. Start taking notice of the tasks and activities that take you off course during the day. Every time you notice one of these distractions jot it down and take the necessary steps to eliminate it in the future.

In the next section, we will explore some of the best time management techniques and tools to help you tackle your toughest time management problems.

Illustration_man_managing_schedule_organizer

Best Time Management Tools, Tips, & Techniques

There is no one best way to manage time. Every individual has different time management problems. The perfect tool for one person may prove counterproductive for another. We have provided a brief overview of some of the most popular and effective tools and techniques below to give you a headstart on finding the right solution for you.

The Pomodoro Technique

The Pomodoro Technique is one of the most popular time management techniques making the rounds today. Essentially The Pomodoro Technique, or Pomodoro for short, operates on the theory that people work best in short concentrated bursts of dedicated focus and effort.

Pomodoro involves setting a timer for 25 minutes and working on a specific project without distraction during that 25-minute block of time. When the timer expires, you need to stop working regardless of the status of the project. You then take a 5-minute break, before beginning another 25-minute time block.

The Pomodoro Technique can help you stay motivated, and focused, however, some find it counterproductive to be forced to stop working on a task when they have solid momentum going.

Time Blocking

Time blocking works on a similar theory to Pomodoro, with several key differences in implementation. Time blocking is not as rigid as Pomodoro. You will still schedule your tasks and projects in designated blocks of time, and stick to these set time blocks. However, you are free to make the time blocks longer or shorter to accommodate the realistic scope of the work needed for your project and your own unique work style.

Time blocking is an effective technique to help break down large projects that might otherwise be overwhelming. You can easily spread your time blocks out over a week, a month, or longer, creating multiple small deadlines that will ultimately lead you to goal completion.

Man_with_time-tracking_tool_on_mobile_device

Time Tracking

Regardless of the technique that you choose, you are going to need an accurate way to track the time that you spend actively working on each specific project or task. There are a wide range of time tracking apps and time tracking platforms to help you create an accurate record of the time that you spend working on productive tasks, and some are even able to monitor and record the time that you spend on non-productive activities. The latter can be useful in helping you to identify those hidden time-wasting behaviors that you may not even be conscious of.

Project Management

Project management tools come in many different styles with each generally designed to cater to a specific type of team, or manage a specific style of workflow. At their core, project management tools are generally designed to facilitate collaboration between team members, plan out project timelines and budgets, and track the status of the individual tasks that must be completed to finish each project.

You will find project management tools built for freelancers, students, and individuals who are looking for ways to organize their personal tasks or client projects. You can also find an array of robust project management apps with built-in scheduling, communication, accounting, invoicing, and time tracking features capable of meeting the needs of larger teams and organizations as well.

These are just a few of the many tools available to help you improve your time management skills. Spend some time evaluating your unique project needs, and your individual work style to find the right combination of time management solutions for you.